1.0   Background Information and Context

The Christian Health Association of Lesotho (CHAL) is a voluntary Association of Christian Churches providing not-for-profit health care services to Basotho. It was established in 1974, as an Association under the Society’s Act of the Kingdom of Lesotho. CHAL is made up of six member churches, Roman Catholic Church (RCC), Lesotho Evangelical Church in Southern Africa (LECSA), The Church of the Bible Covenant (CBC), Assemblies of God (AOG), Seventh Day Adventist Church (SDA) and Anglican Church in Lesotho (ACL), operating 8 hospitals, 4 Nurses Training Institutions and 71 health centers.  CHAL has entered into an agreement with Africa Christian Health Association Platform (ACHAP) on second phase of Saving Lives and Livelihoods (SLL) Project, funded by the Mastercard Foundation under Africa CDC. The project supports the Ministry of Health to improve immunisation outcomes in Lesotho.

CHAL is therefore, looking for a suitably qualified Suppliers or Service providers to provide a meeting facility with accommodation for 5 participants and conference package for 85 participants as described in Section 2.0 below from the 16^th – 18^th December 2025. The preferred location is Berea district. Suitably qualified hospitality suppliers are therefore requested to apply and send their bids to the email addresses provided in Section 5.0 below.

2.0   Assignment Objectives/Requested Services

The bids must be from Lesotho Hotels, Lodges and Guest Houses in Berea district in possession of a proven track record and licensed to provide the services of this nature. The Suppliers are expected to provide CHAL with the following services for a period of 3 days starting from the 16^th to the 18^th of December 2025:

• Accommodation for 5 people for 3 days from the 15^th to the 17^th of December 2025.
• Hall hire for 85 people for 3 days from 16^th to the 18^th of December 2025.
• Lunch for 85 people for 3 days from 16^th to the 18^th of December 2025.
• Morning tea for 85 people for 3 days from 16^th to the 18^th of December 2025.
• Afternoon tea for 85 for 3 days from 16^th to the 18^th of December 2025.
• Bottled water (500ml) for 85 people, 2 bottles per person per day, for 3 days from 16^th to the 18^th of December 2025.Frame

The assignment is expected to take a maximum of 3 days, upon receipt of the purchase order from CHAL.

3.0   Proposal Specifications

Interested Suppliers must include, in their bid, technical and financial proposal with the following components:

• Technical Proposal
• Understanding and interpretation of the assignment (from section 2.0 above).

           3.2 Financial Proposal

• Detailed cost proposal in Maloti for all the required services as mentioned in 2.0 above.

Amongst the documents to be submitted, must attach a valid tax clearance, valid trader’s licence/ business ID card, VAT registration certificate (if registered), Tourism levy certificate and bank confirmation.

5      Submission of Proposal

Interested and qualified Suppliers should submit their bids through an email to lekhoanas@chal.org.ls  or hand deliver at CHAL offices, Constitution Road, Behind Victoria Hotel on or before the 10^th December 2025 at 15:00 hours

 The deadline for submission of quotations/proposals will be Wednesday the 10^th December 2025 at noon (1500 hrs).

6      Evaluation and Award of the Work.

CHAL will evaluate the bids and award the assignment based on technical and financial feasibility. CHAL reserves the right to accept or reject any quotation received without giving reasons and is not bound to accept the lowest or the highest bid/quotation.